Byte Orbit Privacy Policy

In order to deliver Byte Orbit's services and to give You the best possible experience whilst using the Website, Byte Orbit will need to collect and process some of Your Personal Information. In doing so, Byte Orbit is committed to safeguarding Your privacy and the security of Your Personal Information.

You are not required to provide any Personal Information on the public areas of this website. However, You may choose to do so by completing the application forms on various sections of the Website, including to make contact with our partners or to make contact in respect of any questions You may have about this privacy notice (“Privacy Notice”).
Please note that this Privacy Notice applies exclusively to Your use of the public-facing promotional Website. The processing of financial, corporate, and personal data within the Byte Orbit software platform and mobile applications is governed by a separate privacy policy.

2. This Privacy Notice

Please read this Privacy Notice to understand how we collect and use Your information.

This Privacy Notice sets out the essential details relating to the Personal Information that Byte Orbit processes about You whilst using the Website. The terms governing Your use of the Website are defined in our Terms and Conditions of Use (the "Terms and Conditions of Use").
If there are any changes to Byte Orbit's data processing practices or to this Privacy Notice, the updated Privacy Notice will be made available on our website at byteorbit.com and will be applicable to Your use of the Website from the date of publication.
By agreeing to this Privacy Notice, You agree to Byte Orbit Processing Your Personal Information for the purposes set out in this Privacy Notice, including providing You with access to the Website and the Website’s content, in accordance with the terms of this Privacy Notice and applicable laws, including POPIA.

3. Definitions

For the purposes of this Policy, the following terms shall be defined as follows, namely:

"Information Officer" means Martin Ras;
"Personal Information" means ‘personal information’ as defined in POPIA, being information relating to an identifiable, living, natural person, and where applicable, an identifiable, existing juristic person. This includes, but is not limited to:
1. information relating to the race, gender, sex, pregnancy, marital status, national, ethnic or social origin, colour, sexual orientation, age, physical or mental health, well-being, disability, religion, conscience, belief, culture, language and birth of the person;
2. information relating to the education or the medical, financial, criminal or employment history of the person;
3. any identifying number, symbol, e-mail address, physical address, telephone number, location information, online identifier or other particular assignment to the person;
4. the biometric information of the person;
5. the personal opinions, views or preferences of the person;
6. correspondence sent by the person that is implicitly or explicitly of a private or confidential nature or further correspondence that would reveal the contents of the original correspondence;
7. the views or opinions of another individual about the person; and
8. the name of the person if it appears with other personal information relating to the person or if the disclosure of the name itself would reveal information about the person.
"POPIA" means the Protection of Personal Information Act 4 of 2013, as amended;
"Processing" means ‘processing’ as that term is defined in POPIA, being:
any operation or activity or any set of operations, whether or not by automatic means, concerning personal information, including—
1. the collection, receipt, recording, organisation, collation, storage, updating or modification, retrieval, alteration, consultation or use;
2. dissemination by means of transmission, distribution or making available in any other form; or
3. merging, linking, as well as restriction, degradation, erasure or destruction of information;
"Website" means the website of Byte Orbit currently hosted at byteorbit.com, as Byte Orbit may choose to use from time to time;
"You", "Your" or "User" means any person who accesses and uses the Website for any reason;
"Us", "Our" or "We" means Byte Orbit (Pty) Ltd;

4. Accountability

Byte Orbit is responsible for Personal Information under our control and has designated the Information Officer as our information officer, accountable for Byte Orbit’s compliance with the POPIA. Comments and questions regarding this Privacy Notice or its administration should be forwarded to the Information Officer.

Byte Orbit is responsible for Personal Information in our possession or custody, including information that has been transferred to a third party for Processing. Byte Orbit uses contractual or other means to provide a comparable level of protection while a third party is processing such information.
Byte Orbit has implemented policies and practices to give effect to the principles of POPIA, including:
1. procedures to protect Personal Information;
2. procedures to receive and respond to enquiries and complaints;
3. training staff and communicating information to staff about Byte Orbit’s policies and practices; and
4. provision of materials to explain Byte Orbit’s policy and procedures.

Byte Orbit is responsible for Personal Information in our possession or custody, including information that has been transferred to a third party for Processing. Byte Orbit uses contractual or other means to provide a comparable level of protection while a third party is processing such information.
Byte Orbit has implemented policies and practices to give effect to the principles of POPIA, including:
1. procedures to protect Personal Information;
2. procedures to receive and respond to enquiries and complaints;
3. training staff and communicating information to staff about Byte Orbit’s policies and practices; and
4. provision of materials to explain Byte Orbit’s policy and procedures.

5. Data Subject Participation - Accuracy of Collected Personal Information

Whilst Byte Orbit will make all efforts to ensure the integrity and accuracy of Your Personal Information, this may not at all times be possible. By agreeing to this Privacy Notice, You accept the responsibility for the accuracy of the Personal Information You provide to Byte Orbit and for keeping Your Personal Information up to date, and You undertake to inform Byte Orbit of any changes to Your Personal Information.

You have the right to request that Byte Orbit corrects any inaccuracies in or to any such Personal Information. Please contact us using the information provided in the "Enquiries" section of this Privacy Notice to the correction of inaccuracies in or to any such Personal Information.

You have the right to request that Byte Orbit corrects any inaccuracies in or to any such Personal Information. Please contact us using the information provided in the "Enquiries" section of this Privacy Notice to the correction of inaccuracies in or to any such Personal Information.

6. Purpose Specification

Subject to paragraph 6.2, we will only use the Personal Information You provide for the purpose of:

Responding to Your inquiries and communicating with You regarding our services.
Analyzing website usage to improve our public marketing and user experience.
Conducting direct B2B marketing, corporate networking, and commercial outreach
Should the specific purpose for which Your Personal Information is collected differ from that specified in paragraph 6.1, such purpose will be communicated to You when the information is requested.

Subject to paragraph 6.2, we will only use the Personal Information You provide for the purpose of:

Responding to Your inquiries and communicating with You regarding our services.
Analyzing website usage to improve our public marketing and user experience.
Conducting direct B2B marketing, corporate networking, and commercial outreach
Should the specific purpose for which Your Personal Information is collected differ from that specified in paragraph 6.1, such purpose will be communicated to You when the information is requested.

7. Processing Limitations - Limiting Collection & Processing

Byte Orbit will limit the collection of Personal Information to that which is necessary for the purposes that we have identified. Such information will be collected by fair and lawful means.

Byte Orbit will not collect Personal Information indiscriminately or in a misleading manner. Both the amount and the type of information collected will be limited to that which is necessary to fulfil the purposes identified.
Personal Information will not be used or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as required by law. Personal information will be retained only as long as necessary to fulfil those purposes.
Byte Orbit will only Process Personal Information for a purpose consistent with the purpose for which it is collected, and to which You have consented.

8. Processing Limitations - Retention and deletion of Your Personal Information

Byte Orbit will not retain Your Personal Information longer than is necessary to achieve the purpose for which the information was initially collected, or subsequently Processed unless we are required to do so by law.

If You request it, Byte Orbit will delete or anonymise Your Personal Information so that it no longer identifies You, unless we are legally permitted or required to maintain such Personal Information, including situations such as the following:
1. where corporate contact details sourced via website B2B identification technologies have not resulted in active engagement or a commercial relationship, Byte Orbit will retain the necessary Personal Information related thereto for a commercially reasonable period in the event of non-engagement.
2. where Byte Orbit is required to retain the Personal Information for our legal, tax, audit, and accounting obligations, Byte Orbit will retain the necessary Personal Information for the period required by applicable law; or,

9. Sharing of Your Personal Information

The protection of Your Personal Information is of critical importance to us and we will not disclose any Personal Information about You to any third party for marketing, advertising or promotional purposes, unless You have given us express consent to do so or unless otherwise described in this privacy policy.

We will only share Your Personal Information in the following circumstances:
1. if We reasonably believe that it is necessary to comply with a law, regulation, public policy or legal request (e.g. to assist in matters of public interest or safety or in connection with actual or proposed litigation);
2. to provide the service You have requested or authorised;
3. to maintain the security of Our products and services; or
4. to protect Our or Your rights and to protect our property.

10. Your Rights

You have the right, by written notice to the Information Officer (using the information provided in the "Enquiries" section of this Privacy Notice), to:

object to the processing of Your Personal Information at any time, on reasonable grounds, unless the processing is required by law;
object specifically to the processing of Your Personal Information for direct marketing purposes. Every direct B2B marketing communication sent by Us contains an explicit 'Unsubscribe' or 'Opt-Out' link.
withdraw Your consent for Byte Orbit to process Your Personal Information at any time; and
request that We correct, destroy or delete any of Your Personal Information that We have processed in accordance with this Privacy Notice.

11. Anonymous Data Collection

Byte Orbit may use tools to collect information about the use of the Website. The technology is not able to identify individual users but allows Byte Orbit to collect usage statistics.

Additionally, Byte Orbit may use third-party Business-to-Business (B2B) identification technologies. These tools process your IP address upon visiting our website to identify if your connection originates from a registered corporate or organisational network. This technology is strictly business-focused and does not track, identify, or retain Personal Information from visitors browsing via personal or residential internet connections.

Byte Orbit may utilise perpetual, temporary or session cookies to keep track of Your browsing habits. A cookie is a small file that is placed on Your hard drive to keep a record of Your interaction with the Website and facilitate user convenience.
Cookies will not be used to identify users personally but may be used to compile anonymised data and statistics relating to the use of Website, conduct B2B identification as well as for or to provide Byte Orbit with feedback on the performance of the Website.
The following classes of information may be collected with respect to Users who have enabled cookies:
1. Hardware devices or browser software used;
2. IP address or geographic location;
3. Date and time of activities while visiting the website;
4. URLs of internal pages visited; and referrers.
You can also, at any time, delete cookies in the security settings of Your browser. You can also configure Your browser settings in accordance with Your personal demands and, for example, decline all cookies. However, non-acceptance or deletion of cookies may limit the functionality of the Website.
For information regarding how cookies are used, please read the Cookies Statement and Policy on the Website.

12. Security Safeguards

Security safeguards are to protect Personal Information against loss or theft, as well as unauthorised access, disclosure, copying, use, or modification. Byte Orbit will protect Personal Information regardless of the format in which it is held.

The nature of the safeguards varies depending on the sensitivity of the information that has been collected, the amount, distribution, and format of the information, and the method of storage. A higher level of protection is used to safeguard more sensitive information.
The methods of protection used include:
1. physical measures, for example, locked filing cabinets and restricted access to offices;
2. organisational measures, for example, security clearances and limiting access on a "need-to-know" basis; and
3. technological measures, for example, the use of passwords and encryption.
Byte Orbit will make its employees aware of the importance of maintaining the confidentiality of personal information.
Byte Orbit will use care in disposing of or destroying personal information to prevent unauthorised parties from gaining access to the information.

13. Transfer of Your Personal Information out of South Africa

In processing and hosting data (which may include Your Personal Information), Your data may be transferred to, stored, and processed by third-party providers operating outside of South Africa and the UAE (including servers located in the European Union, United Kingdom, or United States).

In accordance with Section 72 of POPIA and applicable international data protection laws, Next Orbit ensures that all such third-party providers are subject to binding data processing agreements (DPAs) that mandate security and data protection standards equivalent to local statutory requirements.

14. Personal Information of Children

Byte Orbit does not knowingly collect Personal Information from persons under the age of 18 years. If You are under the age of 18 years, please do not use the Website, and do not provide any Personal Information to Byte Orbit.

If You are a parent of a child under the age of 18 years and become aware that Your child has provided Personal Information to Byte Orbit, please contact us using the information provided in the Enquiries section of this Privacy Notice, and You may request exercise of Your applicable rights detailed in the Your Rights paragraph of this Privacy Notice.
If Byte Orbit learns that we have collected the Personal Information of a person under the age of 18 years, Byte Orbit will take reasonable steps to delete the Personal Information.

15. Changes to this Privacy Notice

Byte Orbit may occasionally make changes to this Privacy Notice. The applicable version of this Privacy Notice will always be accessible on the Website.

If Byte Orbit makes material changes to this Privacy Notice, You will be provided with prominent notice as appropriate under the circumstances, e.g., by displaying a prominent notice on the Website or by sending You an email. We may notify You in advance.
Please read any such notice carefully.

16. Enquiries

If You have any queries about this Privacy Notice You are welcome to send us an email to compliance@byteorbit.com.
Byte Orbit (Pty) Ltd is the Responsible Party for the purposes of the Personal Information processed under this Privacy Notice.
To submit an objection to the processing of personal information, please complete this form and email it to infosec@byteorbit.com.